U11 to U18 teams are formed in May, while U9 teams are formed in the fall. Timeframes for action items after tryouts will depend on the level. The following tasks need to be completed shortly after tryouts have completed.
| | Task | Responsible |
1 | Send welcome email | Coach |
2 | Identify team staff (Assistant Coaches, Manager, Treasurer, Trainer) | Coach |
3 | Plan icebreaker | Manager/Coach |
4 | Register for tournaments | Manager/Coach |
5 | Book hotels for away tournaments | Manager/Coach |
7 | Set up communications (Teamsnap) | Coach/Manager/Comp Registrar |
| 8 | Communicate Parent Code of Conduct | Manager |
|
| Task | Responsible |
| 1 | Finalize team roster | Manager |
| 2 | Obtain additional insurance (if required) | Manager/Comp Registrar |
| 3 | Identify Den Moms and Timekeeper | Manager |
| 4 | Obtain certifications | Team Staff |
| 5 | Manager/Coach | |
| 6 | Team Staff | |
| 6 | Outline the season plan/Parents meetings | Manager/Coach |
| 7 | Decide on team apparel | Manager/Coach |
| 8 | Organize jerseys and socks | Manager/Parents |
| 9 | Set up team budget and account | Manager/Coach/Treasurer |
4. Obtain certifications
Once the roster template is filled out, certifications need to be completed to ensure an approved roster.
EOGH also request a list of Den Mom, all of whom need a valid police check (VSS).
Certifications are time sensitive. All certifications such as training, courses, Police Record Checks and declarations must be completed.
5. Complete RAMP registration
Players and team staff (including the manager) must register in the RAMP Registration Portal. The Registrar will send an email with instructions on how to complete registration. Everyone on the roster must be registered in RAMP before OWHA can provide the official roster which is required for league play and tournaments.
No games, exhibition games or controlled scrimmages can be played without the official roster.